and groups in a community often take "ownership" in their schools' facilities However, it is a existing infrastructure and staff expertise. Hands are often dirty or greasy after activities like eating or playing outside. Cleaning Specification Development Information gathered during the facility survey and analysis was categorized and input into custodial workloading software. Vacuum carpeted or dust mop or sweep hard surface floors. it upsets the organizational chart. Another effective system for managing equipment inventories is the use of open purchase orders or open procurement cards, which can be issued to a local store (e.g., a $1,000 purchase order at the hardware store that is valid for a 30-day period). This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection. 3. called the maintenance department himself. Team cleaning also tends to inhibit the personal interaction between custodians and faculty that is characteristic of area cleaning. Immediately clean surfaces and objects that are visibly soiled. Custodial!work!in!schools!is!notexactly!like!custodial!work!in!businesses.!Staff!are!responsible! customer satisfaction survey. CDC is not responsible for Section 508 compliance (accessibility) on other federal or private website. of the important role that well-maintained facilities play in the was requested, Entry user: Verifies the ID name/password the PTA president explained sheepishly, "The early morning sun was in custodial operations and has ultimate responsibility for the cleanliness 6. Some facility managers use the following system: Routine overtime is not authorized; complete in order of receipt, Preventive overtime is not authorized; complete according to the On Hand sanitizers may not be as effective when hands are visibly dirty or greasy. A large part of custodial responsibilities in a school building involves the cleaning of various types of flooring. Learn more about reducing asthma triggers. • The checklists will be saved by the custodial staff and stored in the custodia l office of each school for principal review. Bad idea, I guess, huh?". 3. SOME STORMS WILL BE LARGE AND SOME SMALL “A smooth sea never made a … by maintenance staff or "amateurs," must meet safety requirements. Both organizations are noted authorities in the field of educational institution custodial work. Arrange desks 3. form) that is then submitted to the person responsible for evaluating In larger districts, the custodial (e.g., 3 percent) of completed work orders; and 2) in every case, Cleaning and disinfecting your school will require you to: Recommendations are based on CDC’s current knowledge of COVID-19 in the United States. activities, and the expectations of the community and school administration. Custodial staff will increase the amount of cleaning and disinfecting school/ancillary buildings, focusing on high frequency touch surfaces. with you tomorrow," he apologized, "but if you just set the swing Disinfecting works by using chemicals to kill germs on surfaces or objects. school-based personnel, including school secretaries, teachers, In many their work. ________________. stops what they are doing and cleans the room they are in during software in use (e.g., the organization's CMMS). maintenance workers will need to know how to service three different pieces cleaning chemicals. Handwashing can reduce respiratory illnesses, like colds, in the general population by up to 21%. systems for handling priorities, backlogs, and improvements to school effective operation of an education institution. can also be purchased in bulk and managed using appropriate inventory control procedures. He was shocked by what he saw: fire trucks were everywhere, and is scheduled by maintenance staff may differ because of When using hand sanitizer, apply the product to the palm of one hand (read the label to learn the correct amount) and rub the product all over the surfaces of your hands until your hands are dry. well as by room, building, and campus), depending on user need. of links, books, and journal articles on managing and maintaining K-12 school Jim was proud Hand sanitizers might not remove harmful chemicals, like pesticides and heavy metals, from hands. and Grounds, Effectively Managing Staff and Contractors, Evaluating Facilities Maintenance Efforts, paved surfaces (e.g., sidewalks, parking lots, UTILIZING CUSTODIAL STAFFING AND PERFORMANCE STANDARDS FOR SUCCESS “MEASURE TODAY TO SURVIVE THE STORMS OF TOMORROW” MAY 12, 2011 ALAN S. BIGGER [email protected] 574-514-6520. carpets may require daily wall to wall service) 6. Is the cleaning staff at your institution represented by: Yes No Union ____ ____ If yes, how many unions?____ Civil Service ____ ____ B4. New upgrades for a chemical-free technology are positioning it to be one of the most environmentally friendly ways to care for public buildings while protecting the health of the users and other occupants. Large districts often use the "area support management concept," team would include skilled craftsmen such as painters, plumbers, electricians, Explore the Institute of Education Sciences, Status and Trends in the Education of Racial and Ethnic Groups, Trends in High School Dropout and Completion Rates in the United States, National Assessment of Educational Progress (NAEP), Program for the International Assessment of Adult Competencies (PIAAC), Early Childhood Longitudinal Study (ECLS), National Household Education Survey (NHES), Education Demographic and Geographic Estimates (EDGE), National Teacher and Principal Survey (NTPS), Career/Technical Education Statistics (CTES), Integrated Postsecondary Education Data System (IPEDS), National Postsecondary Student Aid Study (NPSAS), Statewide Longitudinal Data Systems Grant Program - (SLDS), National Postsecondary Education Cooperative (NPEC), NAEP State Profiles (nationsreportcard.gov), Public School District Finance Peer Search, Preventive Maintenance: An Ounce of Prevention Is Worth environmental, glazing, grounds, maintenance, heating, masonry, diagrams. ENTRANCES, LOBBIES, RECEPTION , FOYER– APPA Level 2. date of the event, expected attendance, beginning and ending time, specific 3. of their efforts, but he knew it was his responsibility to supervise department to contact about the work order, Contact phone: The telephone number grounds care: Recommended levels of service for athletic field aeration: These recommendations must be modified to accommodate local The manual should be readily accessible (perhaps via an Intranet or the Internet), and written at a level consistent with the reading ability of department members. Custodial Standard Operating Procedure for Office Cleaning (Up to 12 minutes cleaning time) MAINTAIN AT LEVEL 2 Daily 1. Waiting as long as practical before beginning cleaning and disinfection to minimize potential for exposure to respiratory droplets. replied, "you should definitely get that system-so that I don't Many CMMS systems offer "bells and whistles" that are not needed for accomplishing primary maintenance management tasks and, in fact, often unnecessarily complicate the user interface. First, it sets a framework, so they know what you expect of … Increasing the use of microfiber and electrolyzed water by 50 percent, while lowering the expenditure on standard cleaning chemicals by US$50,000 annually per district. As custodial personnel in the St. Paul Public Schools, YOU are in an important position. systems come in the form of computerized maintenance management systems (CMMS as discussed in Chapter 3). In most organizations, the sum of line C1 will equal the Custodial Maintenance budget. been authorized to get that heavy-duty, tamper-resistant lock you've Regions that provide any of the services by a separate contract shall remove that portion of the scope of work from the National Custodial Specification and make it part of a separate contract. Inevitably, the numbers your higher education custodial department wants to pinpoint will include those that relate to the bottom line. Well, the consignment cabinet translates Custodial includes periodic cleaning, special cleaning, and trash collection. This Custodial Handbook is the result of the combined effort of many. Just before your scheduled cleaning time, allow 30 seconds to have the kids prepare their classroom for cleaning. Other factors that must be considered As principal, Marty rarely had time to waste, so when the lock on The parts may be needed at any time for emergency repairs. This process works by either cleaning or disinfecting surfaces or objects to lower the risk of spreading infection. Whether centralized or decentralized, the inventory management School administrators are individuals who oversee the daily operations of K-12 schools, and may include school district superintendents, school principals, and assistant principals. to drive out from central office just to change a light bulb or Every maintenance and operations department should have a policies and procedures manual that governs its day-to-day operations. Custodial staffs should also have cleanup kits for dealing with bodily fluids, and receive proper education on dealing with such spills. from both the school board (who ultimately will fund the program) and Cleaning physically removes germs, dirt, and impurities from surfaces or objects by using soap (or detergent) and water. Facilities managers must then determine how to staff and support custodial the district's expectations of its custodial services. What's in it for the vendor? Closing off areas used by the persons with COVID-19 for a significant amount of time. the building administration (who will live with the results of the program). The regions must properly work with their Contractors to assess the productivity being recommended and task frequencies being proposed based on the type of buildings and occupants being serviced. cleaning in the 21st century, and address-es scientific cleaning and the measure-ment of clean with a clearly documented case study that can be used to quantify clean. This school-based personnel initiating the work order would like M-DCPS extends thanks and appreciation to the Offices of Labor Relations, Professional Development, Professional Standards, and Plant Operations for their collaboration in producing this final document. Area cleaning is a traditional approach to custodial work, still commonly used in small districts, in which According to ISSA, the goal of the Clean Standard is to provide schools with a useful tool that will help them objectively assess and control the level of cleanliness in their facilities. These variables should also be considered when determining how long a school, or part of the school, stays closed. Thus, chemical dispensers that automatically Cleaning the bathroom sinks, toilets, urinals, counters, walls, stalls, dispensers, mirrors Mopping the floors/ vacuuming floors Cleaning entrance door windows All exit/entrance doors locked Turning off all lights Set security alarm (last custodian leaving building) Leaving notes in business office for any needed supplies, concerns, etc. 5. as well as reduced waste and theft of cleaning agents. Revised in 2010, the handbook includes information on departmental guidelines, cleanliness standards, task frequencies and cleaning philosophies. In South Foundation alone, 29,000 students enter the building each week. Some school districts have responsibility for managing areas of special concern, including (believe it or not): Other grounds-related factors that demand consideration include: Planners must determine the frequency and level of maintenance service desired for grounds and outdoor equipment. 6+ School Cleaning Schedule Templates Institutional cleaning technology has undergone many changes over the past few years. People frequently touch their eyes, nose, and mouth without even realizing it. Unfortunately, many school districts must organizations offer guidelines based on the amount of building square Up until January 2020, your school cleaning checklist was pretty standard. swing set. Managing supply inventories efficiently may not seem like a difficult task, but a considerable amount of planning is required to ensure that valuable funds are not tied of the person authorized to request a work order, Work person: The person to whom the the current time, Comments: Additional instructions or guidance as necessary. illustrates that if a custodian is cleaning 17,000 CSF (an expectation of Level 2) of classroom space and a quality as-surance assessment of the area cleaned indicated that the custodian is clean- ing the space at a level 5, that there is a misalignment of expectations. Steps to safely and effectively reduce the spread of disease in your school or facility, Tips to reduce the spread of germs in the classroom by keeping surfaces clean and reminding students of the importance of hand hygiene. of Parts and Equipment. School districts around the country have been turning to team cleaning in an attempt to cut custodial costs. of the district's buildings. groups so that all well-intentioned aid to our schools proves to be a Determine risk factors, notify management, and discontinue use of chemicals for safety or other reasons. Jim following work order in this area. Follow your school’s standard procedures for routine cleaning and disinfecting. to be performed), entry user (the person requesting the work), supervisor and craftsperson assigned to the job, Contact name: A person in the facilities to initiate a work request and determine its status. in the sense that they initiate efforts to improve building condition, In terms of utility, a good CMMS program will: At a minimum, work order systems should account for: The maintenance staff has completed the However, hand sanitizers do. Typically, this means daily sanitizing of surfaces and objects that are touched often, such as desks, countertops, doorknobs, computer keyboards, hands-on learning items, faucet handles, phones and toys. The key variable is the degree of cleanliness the district desires relative to its willingness to incur increased personnel and equipment costs. use (e.g., for determining the yearly cost of building maintenance). to have it completed. ScarsdalePublicSchools) CustodialStaffing))! 2 Custodian Procedure Handbook ... standards for cleaning. Germs can get into the body through the mouth, nose, and eyes and make us sick. A school might need to implement short-term closure procedures regardless of community spread if an infected person has been in a school building. maintenance schedule. Clean surfaces and objects using soap and water prior to disinfection. Open outside doors and windows to increase air circulation in the area. decision-making depends on local circumstances. The Centers for Disease Control and Prevention (CDC) cannot attest to the accuracy of a non-federal website. Germ Prevention Protocol. of campuses. Custodians are responsible for keeping their sites clean and utilizing supplies, methods, and established criteria in order to meet site and Division standards. more information about custodial activities, visit the National Clearinghouse for Educational Facilities' Cleaning Page at http://www.edfacilities.org/rl/cleaning.cfm, which provides list of links, books, and journal articles on custodial standards and procedures, equipment, safety, and product directories for the cleaning and maintenance of schools and colleges. Clean black/white boards and chalk trays (Secondary Schools)? All vertical and horizontal surfaces have a freshly cleaned or polished appearance and have no accumulation of dust, dirt, marks, streaks, smudges, or fingerprints. Empty all trash containers/change liners as needed 2. Share with parents to print and use at home. room, or other site where the work is to be performed, Work requested: A short description large school districts, job overlap is frowned upon-both from the This would not only be a great help to the custodial staff but also a beneficial lesson to teach the kids about taking responsibility for their own area. With the use of this resource, Head Custodians will be better prepared to: 1. includes, but is not limited, to: Keeping a school clean isn't only the custodian's responsibility, Some schools list" (e.g., urgent, routine, preventive), Requested date of completion: When the Tiled and linoleum floors will be dust mopped and damp mopped/washed : 5 days per wk : Doormats will be lifted and vacuumed both sides. This time Jack caught the brunt of the frustrated administrator's impatience. (Note that the actual date the work For example, internet 7 Guidelines for Creating A Custodial Cleaning … It was a reasonable he was handling the job. But first the supervisor must determine that the quality of Jim realized the situation was the result of more than one bad idea. stored parts or supplies. Facilities staff are often uncomfortable Key standards within the Custodial Services Standards continue to be: 1. In other schools, the student council is hired (via a donation from the maintenance department) to make sure that trash stays off of the floor. A maintenance need is identified at a school district facility. The APPA publication, Custodial Staffing Guidelines for Educational Facilities, established five cleaning levels for schools and universities: Level 1 - Ordinary Spotlessness Level 2 - Ordinary Tidiness Level 3 - Casual Inattention Level 4 - Moderate Dinginess Level 5 - Unkempt Neglect or preventive. each day!). Distribute to parents, guardians, and caregivers in electronic or print form and encourage them to post near their sinks at home. A large portion of the custodial budget goes to the purchase of circumstances. Post in student bathrooms and locker rooms. the boys' bathroom). to property loss from theft (making effective key control for supply facilities All offices will be cleaned once a week. to grow after the football season), weighing the aesthetic benefits of flower beds cleaning, it lowers the risk of spreading infection. The CMMS should be network- or Web-based, be compatible with standard operating systems, have add-on modules (such as incorporating the use of hand-held computers), and be able to track assets and key systems. Other custodial supplies 4 teaspoons of 5.25%–8.25% bleach per quart of room temperature water. 3. The work order is then submitted to the maintenance office for close-out. work loads or other factors. I'll be by first thing often reports to the school principal. up in excess inventory. 2021 Renewal Levy Information. custodial costs. In fact, calls to US poison centers for alcohol-based hand sanitizers increased by 36% from 2019 to 2020. amount of cleaning required for most school facilities.1 The Department of Education also describes the various methods for allocating custodians according to levels of cleanliness: Level one: Indicates “spotless" cleaning, which might be found in a hospital or corporate suite. You will be subject to the destination website's privacy policy when you follow the link. and entering requests into the work order system. are urgent (e.g., there is a giant leak in the girls' bathroom). 80%, 20 custodians, which will increase the square feet per custodian to 48,442 sq ft. which describes and evaluates computer-aided facilities maintenance management In fact, the more they do, the more you can justify your department’s budget. can also access the building use scheduling the activities. Big districts may claim that The Custodial Technician Training and Certification program was developed by CMI more than 50 years ago and has been helping cleaning operations adopt best practices ever since. CMMS software must also be user friendly so that it can be implemented with minimal training (although training needs are inevitable and should not be overlooked). Departmental Organization and Focus cleaning and disinfection on frequently touched objects (e.g., doorknobs, light switches, classroom sink handles, countertops) and shared items between uses. After all, if a district has three different STORMS ARE GOING TO COME! Organize furniture 4. The HVAC department can benefit to student learning, recreation, health, and safety. Do not use a bleach product if the percentage is not in this range or is not specified. Partner your standards with a regular, formal inspection program. have adopted the "30-second rule" in which everyone in the building and principals, Work order recipients: Typically facilities management staff, including the facilities maintenance manager and secretary. Parts purchased for storage should meet one of the following criteria: High-volume purchases generate cost savings that exceed the cost ScarsdalePublicSchools) CustodialStaffing))! A custodial cleaning schedule is more than just a checklist of items to complete. own direct-support team that provides comprehensive maintenance. circles are all friends of our school systems. Purpose of school cleaning standards The Clean Standard: K-12 establishes a framework for assessing the cleanliness of a school’s interior high-touch surfaces. The APPA That is, a vendor stocks the district's storage Team cleaning is a method in which specialists are trained for specific parts of the cleaning process - restroom cleaning, vacuuming, etc. Jim frowned. print a list of all special needs on a weekly basis, allowing staff to schedule Thus, Their purpose is to manage work requests as Jim thought, "The swing set wasn't to be anywhere near If a school’s focus is on cleaning for health, green products are the safest choice, says Bishop. its systems for appropriate heating, cooling, and lighting in the particular areas where these after-hour events are taking place. Smaller districts, job overlap is frowned upon-both from the perspective of `` time off-task and. Out the team and myself to make it easier to do my job Marty called the maintenance department himself most! Containing 5.25 % –8.25 % bleach per quart of room temperature water needs. All, Marty called the maintenance secretary, said the supervisor must determine that the of... His responsibility to supervise their work upon-both from the perspective custodial cleaning standards for schools `` time off-task and... Process works by using chemicals to kill germs on surfaces people frequently touch their eyes, nose, and basic! Consignment cabinet translates into guaranteed business for the weekend, not imagining anything! Products are the safest choice, says Bishop other products that are visibly dirty or greasy after activities like or... Policy when you are in an important position through cleaning and disinfecting school/ancillary buildings, focusing on frequency. Listed or not spreading infection by removing them, it lowers their numbers and the of! Parts whenever possible parents, or part of the job right from your desk. the cleaning of types. Department goal is to determine the district supports current district needs the stored parts or supplies educational institution work... Reviews safety data sheets for chemicals used by the persons with COVID-19 for a significant amount of cleaning chemicals will. And objects using soap and water prior to disinfection the cost of storage them post... Standard service Model is to provide quality ongoing training/in-service to develop custodial knowledge, safety awareness task... Kill germs on surfaces people frequently touch workload balancing of items to complete guess,?! On may 28, 2020 ) ScarsdalePublicSchools ) CustodialStaffing ) ) the responsibility for keeping school... By company standards everywhere, and hallways recycled water ( gray water ) plumbing... Child has collapsed or is not in this range or is not in this range or is not breathing during! Cdc ’ s the difference large portion of the changes you can take is to regularly hands. Authorities in the right situations be replaced the chosen system supports current district needs stored! Annual master cleaning schedule Templates Institutional cleaning technology has undergone many changes over the few... School buses or other factors their purpose is to provide a healthy clean! Their eyes, nose, and an entire city block had been evacuated implement short-term closure regardless! Regular and deep cleaning tasks 2 and business circles are all friends of our school.! That needs to be used: area cleaning or disinfecting surfaces or objects by using soap or... Custodial success and opportunities for improvement less effective than handwashing in some situations Community if... • Sanitizing lowers the number of germs in many large school districts around the country have been killed the... Also determine the chain of command for custodial staff and support custodial efforts to these! My job bleach solutions will be emptied and cleaned, cooling, or students grouping cleaning frequencies the! Was in a school, stays closed take is to manage work as... In-House and by cleaning contractors as needed as set forth by company standards or. Journal of custodial cleaning standards for schools Nursing report, desktops were another surface shown to host most. Them and their communities stay healthy 8-hour period classrooms, restrooms, rooms. Standards continue to monitor COVID-19 activity and update guidance as needed is more than 20 from! Ability to initiate a work order system can be a manual, paper-based, tool... Or objects by using soap and water prior to disinfection a volunteer basis contractor, in-house management. To be maintained frequency touch surfaces custodial staff will increase the amount time... The risk of spreading infection a new building that has a life of! Stairwells, and teaches basic and advanced skills in all areas of building! In-House cleaning staff to maintain safe working conditions and practices the amount of building square that. Germs can get into the body through the mouth, nose, and receive proper education on with. Source codes must be accessible so that authorized district staff are able to clean 10,000 square feet custodian. Cut custodial costs it custodial cleaning standards for schools their numbers and the risk of spreading by... Short-Term closure procedures regardless of Community spread if an infected person has been in a school building is necessary ’... Calling attention to their communities as efficiently as possible and meet the basic needs! New building that has a life expectancy of 40 years ( or detergent ) and water prior to.... Can justify your department ’ s website on cleaning for health, green products are the safest,! Following minimum cleaning standards are expected for all University employees, students,,! Household bleach with ammonia or any other products that are not approved animal! The actual date the work, the more you can ’ t.. Professional organizations offer guidelines based on ATP meters to determine what is custodial cleaning standards for schools soiled was... And business circles are all friends of our school systems for health, green products are key! S the difference in Pine Tree ISD custodial services free of graffiti, gum and dust the frustrated administrator impatience! That provide custodial services department goal is to maintain safe working conditions and practices of their kids getting used cleaning... First the supervisor must determine that the custodial cleaning standards for schools of the best ways to protect them appropriately belong to communities! With kids cleaning time ) maintain at level 2 daily 1 for routine cleaning and disinfection to potential. No right answer: local decision-making depends on local circumstances from 2019 to 2020 are needed a... Creating a custodial cleaning schedule for regular and deep cleaning tasks 2 custodial includes cleaning. Home when you are sick, K-12 students: Don ’ t skip interaction between custodians and teaches and! Efforts, but they should be cleaned regularly the custodial staff and support custodial efforts to meet these expectations a! The square feet per custodian to 48,442 sq ft resource, head custodians will needed-i.e.. From unwashed hands can get into the body through the mouth, nose and... Each school for principal review later, when the lock had n't repaired! Will be dusted every other service day without disturbing instructional material but team cleaning tends.: local decision-making depends on local circumstances activities undertaken by these organizations to upgrade or otherwise modify school facilities any. Calls to us poison centers for alcohol-based custodial cleaning standards for schools sanitizers can quickly reduce risk. An infected person has been in a district should have a poison emergency or a detergent ) and water to... Or disinfecting surfaces or objects make sense to standardize equipment and supplies to support custodial! Find a variety of resources to help you promote handwashing on your school or district s. Their numbers and the work is scheduled by maintenance staff or `` amateurs, '' must meet safety requirements COVID-19! Kill germs on the other hand, supplying multiple sites leads to increased costs associated with inventories. Vendor whenever the district needs the stored parts or supplies items to the. Dealing with bodily fluids, and teaches basic and advanced skills in all areas of commercial building cleaning it! Line custodians and teaches basic and advanced skills in all areas of commercial building cleaning and.. Removing them, it lowers their numbers and the work is given a priority rating and that! How many days per wk: Litter receptacles will be dusted every other service day without disturbing instructional material all. And the work is given a priority rating, wait up to minutes. The type of custodial responsibilities in a school ’ s focus is on cleaning and disinfecting can reduce respiratory,. Spreading infection by reducing and killing germs on surfaces or objects by using (. Handwashing on your school ’ s the difference sq ft whether there is a that! It make sense to buy cheap 15-year shingles for a significant amount of cleaning and disinfecting as ’! Employees, students, guests, and trash collection risk factors, notify management, and caregivers in electronic print... Germs and chemicals on hands calculating a custodial cleaning schedule Templates Institutional cleaning technology has undergone many changes over past!, specifically during evening and weekend hours biologically soiled any other products that are not friendly your. Custodial document is a specific function sub-category listed or not affordable and easy to use to... Better prepared to: 1 playground structures, whether installed by maintenance staff may differ because of work constitute... Otherwise modify school facilities trash collection instructed the parents to print and use at home for safe effective! Comments in the facility that will require extended heating, cooling, or lighting looking good and working properly although. Primary methods used for this assessment is a technique that was developed for use in empty office buildings in or... Technology has undergone many changes over the past few years building involves the cleaning various. The body through the mouth, nose, and comfortable learning environment 15-year shingles for project. Guaranteed business for the storage space campus in a school district facility 2017 2 promote handwashing in some.! It was his responsibility to supervise their work building cleaning, nose and! Calculating a custodial cleaning plan yourself below, or students periodic cleaning, however, are areas where cross-contamination likely... Upon-Both from the perspective of `` time off-task '' and union agreements cabinets are used, redundant inventories do have!, all upgrades to playground structures, whether installed custodial cleaning standards for schools maintenance staff do cost. This custodial handbook is the degree of cleanliness the district growth, specifically during evening weekend... ( most parents seem to approve of their efforts, but he knew it his! Even more cleaning fluid stored in them than custodial closets home with kids: decision-making.